Administration
Invoicing, receipts, payments and VAT prep: outsource your administration to a virtual assistant and win back hours every week for your business.
Which administration should you outsource?
Invoices left sitting, a drawer full of receipts and a VAT return that always gets rushed through at the last minute. Sound familiar? You became an entrepreneur to do your craft, not to lose your evenings to your bookkeeping. These are the administrative tasks entrepreneurs hand me most often.
Invoicing
I draw up your invoices, send them on time and politely chase your money when a client pays late.
Receipts and expenses
I collect, code and file purchase invoices and receipts for your bookkeeping, so nothing goes missing.
Payments
I match bank transactions, flag outstanding items and keep your cash flow clear and current.
Accounts receivable
Reminders and payment notices go out on time, without you having to type the awkward emails.
VAT prep
I get everything in order so your quarterly VAT return becomes a matter of checking and filing.
Working with your accountant
I bridge your administration and your accountant, so nobody has to wait on anybody.
Why outsource administration?
The honest reason to outsource your administration: postponed admin costs you money and peace of mind. Most entrepreneurs do not put it off because they are lazy, but because it always feels less urgent than helping a client. Yet it is precisely that postponed administration that costs you dearly, through invoices sent too late, missed deductions and an accountant chasing after missing paperwork.
By outsourcing your administration you get a few hours back every week to put into your clients and your revenue. On top of that you keep a constant view of your numbers, instead of getting a shock once a quarter about what still needs doing. And perhaps most importantly: your head is clear, because you know it is handled.
For freelancers, outsourcing administration is often more sensible than hiring someone yourself. You need no permanent employee and you carry no employer risk; you buy exactly the hours you need and scale up or down whenever it suits you. Not sure whether now is the right moment? This article explains when you need a virtual assistant, and the detailed piece on outsourcing administration as a freelancer walks you through, step by step, how to begin.
How it works
Introductory chat
We start with a short introductory chat where we go through which tasks you want off your plate and which systems you use, from your accounting package to your invoicing tool.
Scoped access
You give me access to exactly the parts I need, and nothing more. You decide which information I can access and which systems I use.
A fixed rhythm
We agree on a fixed rhythm. One client wants invoices out the same day, another delivers everything once a week. Otherwise it quietly ticks along in the background.
Secure and GDPR compliant
Your data stays within the EU and is processed under the GDPR. I work on European servers with secure access, share nothing with third parties and sign a confidentiality agreement on request.
Fixed monthly packages, no surprises afterwards
You pay per hour within a fixed monthly package, so you know where you stand up front. Whether you need a few hours a week or a fixed slot each week, you only buy the time you actually use; an hour of admin time spent well often pays for itself in faster payments and fewer mistakes. Want to know more about what a virtual assistant costs? From €840 per month (€210 per week).
Start today!
Hire a Virtual Assistant today to simplify and streamline your administration! Fill in the form to get in touch right away and discover how our administration services as a Virtual Assistant can help you regain control of your records and grow your business.
- Invoicing
- Bank transactions
- Expense management
- Bookkeeping data entry
- VAT returns
- Liaising with your accountant
Frequently asked questions
Answers to the questions we hear most often — Administration
What does it mean to outsource administration to a virtual assistant?
- You hand recurring administrative tasks such as invoicing, processing receipts, tracking payments and VAT prep to a remote assistant.
- You keep control and oversight; I do the work. That way you win back hours every week for your clients and your revenue.
Is outsourcing administration also worth it for freelancers?
- Especially for freelancers. You rarely have enough work for a permanent hire, yet your administration keeps rolling in every month.
- With a virtual assistant you only pay for the hours you need, from a few hours a week to a fixed half-day, with no employer risk.
Which administration can I actually outsource?
- Think of invoicing and invoice follow-up, processing receipts and expenses, tracking payments and bank transactions, accounts receivable, preparing your VAT return and liaising with your accountant.
- We tailor the scope to whatever eats up most of your time.
How secure is it to share my administration and data?
- Your data stays within the EU and is processed under the GDPR. I work on European servers with secure access, share nothing with third parties and sign a non-disclosure agreement on request.
- You decide which systems I use and which data I can access.
What does it cost to outsource your administration?
- You pay per hour within a fixed package, so you know where you stand up front.
- The price depends on how many hours a week you need and how complex your administration is. Request a tailored quote via the form.
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Shall we meet?
Book a no-obligation introductory call and discover what a Virtual Assistant can do for you.
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