Travel Management

In short: all the legwork a trip involves. You tell me where you need to be and when, and I take care of the rest. From the outbound flight to the last ride home. So you never have to dive into any of it and everything is simply ready by the time you leave.

Booking flights and hotels. I compare flights on price, travel time and connections and book the option that fits your schedule best. I do the same for your stay: a hotel close to your meeting, with the terms you need and within the budget we agreed. No more twenty tabs open, no decision fatigue at eleven at night.

Transport on the ground. A hire car waiting at the airport, a transfer to your hotel, train tickets between two cities: I set it up in advance so you can move the moment you land. You know beforehand how you get from A to B and what it costs.

Itineraries that hold up. Flying to three cities in four days? I count the time zones in, keep room between your appointments and make sure you are never cutting it fine for a gate. You get one clear overview with times, addresses and confirmations, all in one place and right on your phone.

Keeping an eye on visas and documents. I check in good time whether you need a visa or entry document, how long your passport still has to be valid and which confirmations you should carry with you. So there are no surprises at the check-in desk.

Tracking costs. I gather every booking, receipt and confirmation neatly in one place, so your admin and expense claims afterwards are a breeze. Handy for you, and for your accountant.

Why outsource travel management?

The honest reason to outsource travel management: planning a business trip eats time, and you would rather spend that time on your clients. Booking a trip looks quick, but add up what it really takes. Comparing flights, checking hotels, arranging transport, making it all line up, and then handling the changes when something shifts. Before you know it you have lost half a working day to a single trip.

By handing your travel planning over, you get it out of your head and off your calendar. You keep control, because you decide the destination, the budget and your preferences, while the legwork sits with me. That saves not just time but mistakes too. A double booking, a connection that is too tight or a hotel on the wrong side of town: exactly the things you can do without on the road. Travel planning is far from the only thing I take off your plate; feel free to see all the tasks you can outsource.

And it is more affordable than you would think. Because I know where to look and weigh the options calmly, I often find a sharper price than you would booking under time pressure. Having your business trip organised for you does not mean paying more; it is often the opposite.

How it works

It works simply and without a complicated onboarding. We start with a short introduction where you tell me how you travel: which airlines you like, whether you prefer the aisle, what standard of hotel you want and how you like to track your spending. I record those preferences so I do not have to ask again every time.

After that you just send me the destination and the dates for each trip. I research the options, put a proposal with a few choices in front of you and, as soon as you approve, book everything for real. You receive a complete itinerary with all the confirmations attached.

Does something shift? A meeting that moves, a flight that gets cancelled: you let me know and I rearrange it. You do not sit on hold with a help desk; I do. Not sure yet whether this is for you? Have a read of when you need a virtual assistant.

What does it cost?

You pay for the hours I spend on your travel, not for a pricey agency with fixed contracts. I work with fixed weekly packages, so you know where you stand up front. If you travel now and then, a small package is often enough. If you are often on the road, you pick a bigger package and have your travel planning sorted for the whole year.

What suits you best depends on how often and how complex your travel is. Curious about the figures? Take a look at what a virtual assistant costs, or fill in the form below with a few words about your situation. I will think it through with you and you get a tailored proposal, with no strings attached.